How Do I Add a Read Receipt to an Email?

viii Polite Follow-Up Email Samples & Mistakes To Avoid

Building Relationships / February 24, 2020 / Kristie Holden

Writing an effective notwithstanding polite follow up email that gets a response can be challenging. You want to get a response but you don't want to be perceived equally too pushy.

Whether you're writing a polite follow-up e-mail because you're following up subsequently meeting someone at a network consequence, after sending an invoice, or after sending an email with no response, we'll share how tips to help you increase your odds of getting a response.

First, let'south talk near the iii mutual mistakes people make when writing a polite follow up email then y'all know what to correct when writing your next email.

Then we'll share some examples of what you want to do to better your follow up email along with a heap of examples to help you customize your own bulletin!

Mistakes made in polite follow-up emails and what to practice instead

There are three common mistakes often made when writing polite follow-up emails. Let'south talk about each of these mistakes so y'all tin avoid them when writing a polite follow-up email and what to exercise instead.

Fault #1:
Using "follow-upwards" in the email discipline line

When writing a polite follow-up electronic mail, nearly people tend to naturally use "follow-upward" in the subject line. While this e-mail is a follow-up, that subject line doesn't add any value and will probable be ignored. It tin also cause the reader to experience like you're pointing blame considering yous didn't respond, which doesn't make the reader feel very good or interested in reading your email.

Instead, write a discipline line that'due south relevant to the topic or purpose of the email. To do this, inquire yourself what the email is about or what you want them to do. Continue reading for polite follow-upwards email subject line examples.

Mistake #2:
Starting with "but following up" and not calculation value

Some other common mistake made when writing a polite follow-upwardly e-mail is starting with "just following upwardly" and sending an email that doesn't add any value. People are busy and don't have time to read an email that they have to decipher the meaning of or what activeness is required.

Instead, when writing your polite follow-up email, focus on adding value. For example, give them options, share how you can aid them solve their trouble or what you lot can practice for them, or add together more details or context.

Error #iii:
Non including a telephone call to activeness

The final and most common mistake when writing a polite follow-up email is forgetting to include a phone call to action.

Instead, when writing a polite follow-up e-mail, be clear almost what you desire the person to do afterward reading your email. Practise you want them to reply? Call y'all back? Fill out a form? Be clear and specific and then they know what y'all want them to do. You can do this while still existence polite. Keep reading to encounter the polite follow-up electronic mail samples and acquire how to incorporate this into your follow-up emails.

Mistake #iv:
Not following up quickly

Instead of waiting 10+ days to follow upwards, consider sending a reminder sooner like 3 days. This ensures the recipient still has the topic and request fresh in their mind. If you wait too long, there is a chance they've already forgotten about your call to action and the steps you asked them to accept. Every bit an example, if you were a real manor agent, yous know time is crucial! So information technology'southward best to only wait a couple of days and send a polite and gentle reminder to either respond with a timeline or an assurance that the task was completed.

8 Polite follow-up email samples

Below are 8 polite follow-up email samples for diverse scenarios along with tips and suggestions yous can utilise when writing your own email.

Scenario 1:
Post-obit up after coming together at a networking issue

E-mail subject line:
Let's piece of work on [problem to solve]

Hello [Proper name],

It was nifty meeting you at [name of event]! It was actually interesting hearing about [something they mentioned they're struggling with.]. I'd love to help yous [problem you tin can solve] so y'all can [benefit they want to achieve] .

Are yous available next week to chat?

E-mail me back and let me know when works for you.

Looking forward to hearing from you,
[Your Name]

Tip: Include an intro that triggers their memory. Include how you tin add value by offering something that they desire/need or solving a problem they accept. And then terminate with a call to action letting them know what you want them to do.

Scenario 2:
Following up after being introduced (ex. referral)

Email discipline line:
Let'due south chat about [something they intendance virtually]

Hi [Name],

[Name of referrer] mentioned you lot're looking for [a problem you can solve or service you tin offer]. I'd love to chat about [problem they're looking to solve] and how I can assist you [benefit they desire to get].

Here are some [benefits yous've helped other clients achieve or examples of your piece of work].

[link to instance studies or customer testimonials]

Are you complimentary next calendar week to conversation? Let me know what day works best for you.

Thanks,
[Your Proper name]

Tip: When following upwards in this scenario, exist sure to let them know who referred you lot to them and what yous can exercise for them. Focus on the value you can add together and adding credibility such as your social media accounts or website portfolio. Exist sure to finish by including a call to action for next steps.

Scenario 3:
Following up later on a meeting or telephone call to move to next steps in doing business together

Electronic mail subject line:
Next steps for [projection you're working on]

Hi [Proper noun],

It was corking meeting you the other day and chatting about [something they mentioned they care near]. I'd love to become started on working on [project or deal you lot're working towards] so you can [benefit they want].

I've attached a grade for you to fill out with your basic information so we tin can become started. The adjacent step is to [one sentence about the next steps involved.]

Delight fill this out and send it dorsum every bit soon as you lot can so we can motility to the next step.

Looking forrad to working with yous,
[Your Name]

Tip: Include something personal and requite them context nearly who you lot are. People are frequently and so busy that just seeing your name in their inbox may not be plenty to remind them of who y'all are. Focus on adding value by reiterating a trouble you lot can solve for them or do good/goal you can help them achieve. Finish with a call to action telling them what you need them to do and why it's important.

Scenario iv:
Following up after sending something that requires action and waiting to hear dorsum

Email discipline line:
Form for [project you're working on]

Hi [Name],

Hope you're having a great week!

Have you had a chance to look over the course I sent y'all last calendar week?

Do you have any questions about it?

Let me know if yous need me to transport you lot another re-create or if you lot need more time or have questions.

Thanks,
[Your Name]

Tip: Continue the follow-upward email brief. Ask if they've looked over the thing you sent them and if they have any questions to confirm they've received it and understand what's needed. Finish by including a telephone call to activeness about what you want them to do.

Scenario five:
Following up after sending an invoice and haven't received payment

Email subject line:
Overdue invoice for [name of project]

Hi [Name],

Hope you're doing well.

Have yous had a chance to wait over the invoice I sent you [appointment you lot send the invoice]? I know this flavor is decorated for you.

Let me know if you lot demand me to resend it or if you have any questions near whatsoever of the line items.

Thanks,
[Your Proper name]

Tip: Be cursory but directly. Enquire a question instead of pointing out the obvious that y'all oasis't received payment, for example asking to ostend they've received information technology and whether or not they have questions near it. Finish with a telephone call to action telling them what you desire them to do.

Scenario 6:
Following upwards after sending an estimate/quote

E-mail subject line:
Quote for [project proper name]

Hi [Name],

Hope you're doing well.

Have you had a chance to look over the quote I sent you [engagement yous transport the quote] for [project you're working on]? Would honey to get started on [projection or service you're providing] so y'all tin can [benefit they desire].

Let me know if you have any questions near the quote.

Thanks,
[Your Name]

Tip: Exist brief and ask a question instead of maxim you're only following upwardly on the invoice. Remind them of the value you tin can add or problem you can solve to emphasize what'south in it for them. Stop with a call to activity by being articulate on what they should do side by side.

Scenario 7:
Post-obit up after asking someone to do something and no response

Hi [Name],

Hope you're doing well.

Have y'all had a chance to [work you've asked them to do]? Once I get [work you've asked them to practise] so I tin [next steps and benefit that they intendance near].

Let me know if there's annihilation you had questions virtually or need whatsoever more details.

Thanks,
[Your Name]

Tip: Be brief. Exist polite by request if they've looked it over rather than accuse or betoken out that yous haven't received information technology yet. Add value past giving them context for the urgency if needed or urgency about the next steps. End with a phone call to activity so they know what you desire them to exercise and why information technology's important.

Scenario 8:
Following up subsequently no response from the last electronic mail

Hi [Name],

Hope you're doing well. I didn't hear back from you most [electronic mail you sent – service y'all can provide or problem you lot tin solve].

Accept you lot been too busy to get back?

Have you found another [professional services/ production]?

Is now just not the correct time?

Permit me know if you'd prefer me to circle back at some other fourth dimension or if yous've establish some other [professional person services] and no longer need my services.

Thank you,
[Your Proper name]

Tip: When you've followed up and had no previous response, be cursory and ask them why, while making it easy for them to answer by giving them options. Finish with a call to action letting them know what you desire them to do.

Summary

Hopefully, yous notice these polite follow-upward e-mail samples helpful when writing your ain follow-up emails. The chief things to keep in mind when writing a polite follow-upwards e-mail is to be cursory, focus on adding value, and include a call to activity. If you follow these tips y'all can avoid wasted time sending follow-ups that don't go responses and starting time getting answers!

Quick tips

• For more tips on writing follow-upwards emails, bank check out our other mail How To Write a Warm Follow-Up E-mail [Examples Included].
• If you're having a difficult time staying on top of your follow-ups, a adept thought is to await into using a CRM for small concern. If yous're using a Mac, check out Daylite.
• We also recommend looking at a tool like MailChimp to help you lot rail your electronic mail open up and click rates to come across how you're doing!
• One time you start getting responses to your emails, try Acuity Scheduling to make booking all your new appointments hassle-complimentary!

About the author:
Kristie Holden is an online marketing consultant. She helps startups get more leads by clarifying their message and creating a marketing strategy to concenter and convert their platonic client. Connect with her on Instagram.

brickthaboated.blogspot.com

Source: https://www.marketcircle.com/blog/8-polite-follow-up-email-samples/